University of Wisconsin–Madison

HR Guides for HR Professionals

HR Professionals play a vital role to attract, motivate, develop, and retain faculty and staff at UW–Madison. The directory below provides resources to assist HR experts with aligning Administrative Transformation Program (ATP) adoption, including Workday, with UW–Madison HR best practices.

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Milestones and key dates (subject to change)

October 2025

  • October 6-31: Benefits Open Enrollment
  • October 14: Employee Benefits and Resource Fair at Varsity Hall in Union South from 9 a.m.-3 p.m.
  • October 17: Nominations for the 2025 HR Awards due
  • October 28: Deadline to register for the HR@UW Conference
  • October 31: Last day that eligible employees can complete banked leave election
  • October 31: Deadline for performance management set-up in Workday, or earlier date set by your school/college/division

For more cutover dates visit: Cutover Calendar

Topics for HR professionals

Questions?


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Workday training

UW–Madison HR professionals will receive Workday training based on assigned security roles. Security roles assign permissions, grant access, and determine training course enrollment. Training does not grant system access.

Webinars

Workday training tenant

Absence, leave, and time off

Resources for HR professionals to support employees in balancing their work and personal lives. Manage absences from vacation and personal holiday to sick leave and defined leaves of absence including Family and Medical Leave Act (FMLA) or military leave. Includes entering, approving, and managing leave; managing accruals and banked leave.

Workday cutover information

Time off

Leave of Absence

Business processes

Processing Guides

Academics (faculty processes)

HR best practices to manage academic appointments including post-tenure review, tenure track, clock extension, joint tenure, and named professorships. Includes resources for obtaining approvals and adding summer session and service appointments as well as entering a Leave of Absence for Faculty Sabbatical.

Overview of what is changing for Academic HR

Workday cutover information

Business processes

Processing guides

Academic appointment

Named professorship

Tenure clock

Summer session and summer service

Sabbatical

Benefits

The university’s Office of Human Resources Benefits Services Team provides important information and time-sensitive benefit program updates for HR partners via tip sheets, learning opportunities, and reminders for cyclical benefits events.

Overview of what is changing for Benefits 

Workday cutover information

Business processes

Core HR

Core HR includes functions to manage the employee lifecycle from recruitment to retirement. This includes maintaining workforce structures, changing and adding jobs, maintaining employee data, and submitting Flexible Work Arrangements (formerly known as Remote Work Agreements).

Workday cutover information

Operational Area

Operational area is vital for maintaining operational continuity and aligning staffing with institutional priorities. Information below includes content for appointment letters, layoffs and non-renewals, personnel files, policies, and more.

Personnel file

Business processes

Begin employment

Criminal Background Check Process

Change to job or employee

End employment

Processing guides

Overview and settings

Begin employment

Change to job or employee

End employment

Student hourly employment

Contingent workers, retirees, and emeritus

Learning management

Starting in July 2025, employees will be able to access and track a limited number of courses in the Workday Learning module. All other employee training at UW–Madison will transition to Workday in phases after go-live. The Office of Human Resources (OHR) Professional Development website will also remain available and employees will continue to receive campus employee communications with instructions to sign up for courses and events.

Workday cutover information

Business processes

Recruitment

Recruitment resources for HR professionals to align Workday technology with UW-Madison’s Recruitment, Assessment, and Selection of Academic Staff, Faculty, Limited and University Staff Employees policy and best practices.

Workday cutover information

Business processes

Faculty and staff recruitment

Student hourly recruitment

Job requisitions and job postings

Before you start

Create/Post

Edit/Manage

Candidate management

Applying for a job

Background checks

Faculty reference checks

Offers and employment agreement

Complete the hire

  • This information can be found in the Core HR section.

Operational area

The employee’s appointment letter or a formal operational area notification should identify their operational area. More information is in the Core HR section.

Reports

Remote Work

Submit or update Flexible Work Arrangements (Remote Work Agreements) through Workday. Links to resources to support you in working remotely including UW–Madison’s policy are also available.

Business processes

Processing guides

Time clocks

Time clocks allow select employees to log their working hours by clocking in and out. The following four divisions will use time clocks: UW Athletics, Facilities Planning & Management, University Housing, Recreation and Wellbeing. Below are HR resources specific to these areas.

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