University of Wisconsin–Madison
Human Resources

Title and Standard Job Description Library

This library has titles, salaries, and information for all jobs at UW–Madison.

Academic Staff, University Staff, and Limited Appointee Titles

Standard job descriptions are only available for academic staff, university staff, and limited appointee titles. These titles and salaries are matched to the market.

A standard job description describes work at a high level and connects university jobs to similar jobs in the market. It reflects a general set of job responsibilities without regard to any specific employee. It describes the work, role, and organizational impact. A position description is unique to an individual employee. 

If you need a copy of your position description, contact your local human resources professional.

Resources

Questions?

Frequently Asked Questions

If you have additional questions, please contact the local human resources contact where you work.

Search the Library

Results: 820

Administrative Manager

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 21: $56,112-104,368
Employee Category: Academic Staff
Job Code: AD005
  • Job Summary:
    Manages a program and/or programmatic activities. Initiates, develops, and implements operational services that support a defined project, program, work unit, or function to advance program goals and objectives. May supervise staff and/or approve unit expenditures.
  • Job Responsibilities:
    • Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
    • Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
    • May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
    • Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
    • Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
    • May assist in the development and monitoring of the unit or program budget and approve unit expenditures
    • Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    21: $56,112-104,368
  • Job Code:
    AD005: Administrative Manager

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Administrative Specialist

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 19: $48,107-89,479
Employee Category: Academic Staff
Job Code: AD006
  • Job Summary:
    Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.
  • Job Responsibilities:
    • Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
    • Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
    • Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
    • Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
    • Serves on committees and attends meetings, representing the interests of the unit or program
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    19: $48,107-89,479
  • Job Code:
    AD006: Administrative Specialist

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Administrative Supervisor

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 20: $51,955-96,637
Employee Category: Academic Staff
Job Code: AD007
  • Job Summary:
    Supervises and leads a team of administrative support across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.
  • Job Responsibilities:
    • Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
    • Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
    • Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
    • Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
    • Assists, recommends, and advises staff, on unit or program administrative issues, personnel matters, and budgetary problems
    • Develops, schedules, and prioritizes unit or program work plans in accordance with specifications and resource limitations
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    Yes
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    20: $51,955-96,637
  • Job Code:
    AD007: Administrative Supervisor

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Executive Assistant I

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 20: $51,955-96,637
Employee Category: Academic Staff
Job Code: AD010
  • Job Summary:
    Provides administrative support to leadership in a college or division of the institution in support of unit goals. Utilizes discretion and operates with minimal supervision.
  • Job Responsibilities:
    • Schedules logistics for meetings, conferences, and travel and organizes schedules for a college or division leadership position
    • Compiles, screens, and evaluates correspondence and reports and recommends actions
    • Develops and facilitates communications of varying complexity between various internal and external stakeholders
    • Manages the organization, auditing, security, and confidentiality of records and files
    • Monitors budgets and reviews and approves expenditures
  • Education:
    Associate's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    20: $51,955-96,637
  • Job Code:
    AD010: Executive Assistant I

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Executive Assistant II

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 21: $56,112-104,368
Employee Category: Academic Staff
Job Code: AD011
  • Job Summary:
    Provides administrative support for a leadership position with institutional influence and oversight (Chancellor, Vice Chancellor, Associate Vice Chancellor, and/or Provost, as defined by the institution). Utilizes discretion and operates independently with minimal supervision.
  • Job Responsibilities:
    • Schedules logistics for meetings, conferences, and travel and organizes schedules for a leadership position with institution wide authority
    • Compiles, screens, and evaluates correspondence and reports and recommends actions
    • Develops and facilitates communications of varying complexity between various internal and external stakeholders
    • Manages the organization, auditing, security, and confidentiality of records and files
    • Monitors budgets and reviews and approves expenditures
  • Education:
    Associate's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    21: $56,112-104,368
  • Job Code:
    AD011: Executive Assistant II

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Institutional Research Analyst (Inst)

Job Group: Administration
Job Subgroup: Analysis and Reporting
Salary Range (Annual): 21: $56,112-104,368
Employee Category: Academic Staff
Job Code: AD013
  • Job Summary:
    Investigates, researches, gathers, analyzes, and summarizes institutional data in support of information and research needs for planning and policy making decisions.
  • Job Responsibilities:
    • Develops, implements, monitors, and updates information systems and databases that manage, store, and retrieve institutional data according to established policies, procedures, and reporting regulations
    • Collects, analyzes, and researches institutional data according to established procedures and regulations
    • Prepares and disseminates institutional statistical reports to institutional programs, working units, and leadership as needed
    • Serves as liaison and primary contact for internal and external stakeholders for institutional reporting and compliance, external surveys, and institutional statistics and data
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    Yes
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    21: $56,112-104,368
  • Job Code:
    AD013: Institutional Research Analyst (Inst)

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Internal Consultant I

Job Group: Administration
Job Subgroup: Project Management and Quality Improvement
Salary Range (Annual): 27: $95,824-178,232
Employee Category: Academic Staff
Job Code: AD014
  • Job Summary:
    Consults with stakeholders throughout the institution in support of addressing priorities and solves complex problems while ensuring alignment with institutional goals.
  • Job Responsibilities:
    • Provides consultation, advice, and expertise to stakeholders to identify and solve problems
    • Coaches and advises leaders on building organizational capacity and navigating change management
    • Conducts gap analyses and develops approaches, strategies, and structures for achieving desired outcomes
    • Designs and delivers meetings, retreats, and other engagements to assist clients in aligning organizational goals and resources
    • Conducts analysis in support of projects and requests, utilizing independent judgment in selecting information for developing models for consideration
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    27: $95,824-178,232
  • Job Code:
    AD014: Internal Consultant I

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Project Manager I

Job Group: Administration
Job Subgroup: Project Management and Quality Improvement
Salary Range (Annual): 23: $65,449-121,735
Employee Category: Academic Staff
Job Code: AD015
  • Job Summary:
    Manages a single project from start to finish or one phase of a large project under limited supervision.
  • Job Responsibilities:
    • Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues
    • Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service
    • Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met
    • Prepares regular reports to communicate the status of the project within and beyond the project team
    • Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    23: $65,449-121,735
  • Job Code:
    AD015: Project Manager I

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Project Manager II

Job Group: Administration
Job Subgroup: Project Management and Quality Improvement
Salary Range (Annual): 24: $71,994-133,908
Employee Category: Academic Staff
Job Code: AD016
  • Job Summary:
    Manages multiple projects simultaneously from start to finish or one large project impacting the institution at-large under general supervision.
  • Job Responsibilities:
    • Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues
    • Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service
    • Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met
    • Prepares regular reports to communicate the status of the project within and beyond the project team
    • Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    24: $71,994-133,908
  • Job Code:
    AD016: Project Manager II

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Project Portfolio Manager

Job Group: Administration
Job Subgroup: Project Management and Quality Improvement
Salary Range (Annual): Scaled (expand for details)
Employee Category: Academic Staff
Job Code: AD017
  • Job Summary:
    Works with senior management to establish a portfolio that increases business value, builds synergies among projects, makes the best use of limited resources, and aligns projects with the defined strategic direction and goals. Identifies and manages risks, monitors and controls portfolio budgets, effectively manages relationships, and establishes project reporting requirements.
  • Job Responsibilities:
    • Monitors lifecycles for a varied portfolio of projects, tracks progress, identifies risks, recommends improvements, and collaborates to implement changes
    • Assists in the development of strategic planning initiatives and unit objectives to ensure appropriate use of financial, administrative, and staffing resources, in alignment with the strategic plan
    • Manages and evaluates portfolio budget and objectives in collaboration with key stakeholders and leadership
    • Prepares and disseminates portfolio reports according to established policies and procedures
    • Develops, implements, and directs operating policies and procedures to comply with regulations, institutional policies, and unit objectives and facilitates project requests
    • Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    Yes
  • Employee Category:
    Academic Staff
  • Scaled Job:
    Yes
  • Salary Range (Annual):
    • 28: $110,197-204,967
    • 27: $95,824-178,232 (B)
    • 26: $87,112-162,029 (C)
  • Job Code:
    • AD017: Project Portfolio Manager
    • AD049: Project Portfolio Manager (B)
    • AD058: Project Portfolio Manager (C)

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Policy and Planning Analyst I

Job Group: Administration
Job Subgroup: Analysis and Reporting
Salary Range (Annual): 23: $65,449-121,735
Employee Category: Academic Staff
Job Code: AD018
  • Job Summary:
    Provides management information, data analyses, and policy reports to inform strategic planning, decision-making, and resource allocation for a unit. Provides advice and performance management support for unit leadership.
  • Job Responsibilities:
    • Tracks sources of information relevant to policy development affecting the higher education sector
    • Designs and develops policy analyses and briefing papers for unit leadership
    • Reviews, monitors, and evaluates policies and data analyses to present as evidence-based support for unit bids, applications, and decision-making
    • Works with business intelligence/analyst function in computing services to develop data visualization and business intelligence capability
    • Provides project support for, and further enhancement of, unit initiatives
    • Assists in establishing guidelines and procedures to ensure adequacy, quality, and reliability of information sources
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    23: $65,449-121,735
  • Job Code:
    AD018: Policy and Planning Analyst I

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Project Manager III (Inst)

Job Group: Administration
Job Subgroup: Project Management and Quality Improvement
Salary Range (Annual): 27: $95,824-178,232
Employee Category: Academic Staff
Job Code: AD024
  • Job Summary:
    Manages high-priority, large project(s) or multiple projects simultaneously from start to finish, impacting the institution at-large or multiple institutions.
  • Job Responsibilities:
    • Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues
    • Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service
    • Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met
    • Prepares regular reports to communicate the status of the project within and beyond the project team
    • Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    Yes
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    27: $95,824-178,232
  • Job Code:
    AD024: Project Manager III (Inst)

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Project Program Manager

Job Group: Administration
Job Subgroup: Project Management and Quality Improvement
Salary Range (Annual): Scaled (expand for details)
Employee Category: Academic Staff
Job Code: AD025
  • Job Summary:
    Coordinates management of multiple related projects and/or ongoing operations, which are directed toward a common objective. Monitors the cost, schedule, and performance of component projects and operations while working to ensure the ultimate success of the program.
  • Job Responsibilities:
    • Creates a program plan and structure, monitors progress and performance against the program plan, and identifies, resolves, or escalates program risks and issues
    • Leads and manages efforts to determine and coordinate the sharing of resources among component projects to the overall benefit of the program
    • Manages the activities of outside contractors and vendors to ensure they are integrated into the program and that the organization receives satisfactory standards of service
    • Facilitates the estimation of program costs, resources, and time required to complete the overall program, monitors activities and budgets, directs and leads component project manager activities for consistency and alignment, and works with program leadership to ensure these targets are met. Follows established change control processes if targets can no longer be met
    • Prepares regular reports to communicate the status of the program within and beyond the program team, communicates program goals, risks, and status with program executive level, program sponsors, and stakeholders, and develops and uses appropriate dashboards, measures, and reporting tools
    • Sets priorities, allocates tasks, and collaborates with project staff to meet program targets and milestones. Manages the change control process and acts as the mid-level decision making authority
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    Yes
  • Salary Range (Annual):
    • 27: $95,824-178,232
    • 26: $87,112-162,029 (B)
    • 25: $79,193-147,299 (C)
  • Job Code:
    • AD025: Project Program Manager
    • AD051: Project Program Manager (B)
    • AD060: Project Program Manager (C)

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Department Administrator II

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 26: $87,112-162,029
Employee Category: Academic Staff
Job Code: AD026
  • Job Summary:
    Leads and performs activities that ensure that education and research programs are delivered effectively, efficiently, and securely. Supports, plans, organizes, directs, evaluates, and improves operations, education programs, research programs, and information systems. Performs administration, regulatory compliance, and operational services. Serves as the designee of and reports directly to the Department Chair providing leadership for the management team and is responsible for the administration of the Department's research, teaching, and service programs. Acts independently on behalf of the Chair serving as the primary representative of the department to stakeholders defined as chair, faculty, staff, school, campus, and external (federal, state and external granting agencies). Criteria for use of this title series is determined at the UW institutional level. Please consult with your UW HR Department for additional information.
  • Job Responsibilities:
    • Provides leadership for the strategic and short-term planning processes, as well as obtaining and validating data needed for strategic decision-making
    • Provides leadership, guidance, and management of the department's research, teaching and service programs, and staff to ensure efficient and effective operations
    • Provides leadership and oversight of training programs
    • Provides leadership and administrative oversight of basic and translational research programs including staffing, compliance, fiscal, information technology (IT), and facility needs
    • Provides leadership in developing and administering budgets. Oversees financial operations including grants, contract, and other funds to ensure adherence to prudent and generally accepted accounting practices, and compliance with Federal, State, university, and sponsor rules, regulations, laws and bylaws
    • Provides leadership for faculty recruitment, evaluation, development, and promotion processes
    • Provides oversight and management of office and research space on and off campus, department information systems, and regional network development
    • Responsible for communication and marketing of department activities, accomplishments, and department philanthropic activities including meeting with and engaging potential donors
    • Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
  • Education:
    Master's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    Yes
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    26: $87,112-162,029
  • Job Code:
    AD026: Department Administrator II

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Institutional Academic Planner I (Inst)

Job Group: Administration
Job Subgroup: Analysis and Reporting
Salary Range (Annual): 23: $65,449-121,735
Employee Category: Academic Staff
Job Code: AD031
  • Job Summary:
    Supports academic, course, and curricular planning and implementation of the academic structure at the institutional level. Organizes and implements processes, policies, assessments, and evaluations of curriculum content to enhance educational effectiveness. Operates in the context of policy set at the institutional level, UW System level, and externally set requirements.
  • Job Responsibilities:
    • Incorporates improvement recommendations into existing academic programming policy and practice based on institutional needs and external requirements
    • Reviews proposals for new academic programs, program changes, curriculum, and courses to ensure that proposals meet policy standards and provides feedback to proposing academic units
    • Designs and delivers directed academic planning and programs messaging to internal and external audiences; maintains all records and documentation of academic, curricular, and course change actions
    • Collects, prepares, and analyzes academic program information and prepares reports and analyses of patterns of activity based on that information
    • Ensures that the work of formal shared governance committees (such as University Academic Planning Council and University Curriculum Committee) operate effectively and according to committee operating procedures, which includes among other activities, agenda and document preparation and distribution, communication with members and presenters, and follow up communication
    • Provides recommendations for changes to policy and advances proposals for policy changes to meet changing needs of the academy in partnership with governance committees and colleagues in academic units
  • Education:
    Master's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    Yes
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    23: $65,449-121,735
  • Job Code:
    AD031: Institutional Academic Planner I (Inst)

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Institutional Academic Planner II (Inst)

Job Group: Administration
Job Subgroup: Analysis and Reporting
Salary Range (Annual): 25: $79,193-147,299
Employee Category: Academic Staff
Job Code: AD032
  • Job Summary:
    Supports academic, course, and curricular planning and implementation of the academic structure at the institutional level. Organizes and implements processes, policies, assessments, and evaluations of curriculum content to enhance educational effectiveness. Operates in the context of policy set at the institutional level, UW System level, and externally set requirements.
  • Job Responsibilities:
    • Incorporates improvement recommendations into existing academic programming policy and practice based on institutional needs and external requirements
    • Reviews proposals for new academic programs, program changes, curriculum, and courses to ensure that proposals meet policy standards and provides feedback to proposing academic units
    • Designs and delivers directed academic planning and programs messaging to internal and external audiences; maintains all records and documentation of academic, curricular, and course change actions
    • Collects, prepares, and analyzes academic program information and prepares reports and analyses of patterns of activity based on that information
    • Ensures that the work of formal shared governance committees (such as University Academic Planning Council and University Curriculum Committee) operate effectively and according to committee operating procedures, which includes among other activities, agenda and document preparation and distribution, communication with members and presenters, and follow up communication
    • Provides recommendations for changes to policy and advances proposals for policy changes to meet changing needs of the academy in partnership with governance committees and colleagues in academic units
    • Develops new approaches, methods, or techniques to resolve problems and addresses unexpected, controversial, or complex situations
    • Directs and leads activities involved in promoting collaborative and productive relationships across the institution and external organizations
    • Provides training and leadership to other professionals doing related work
  • Education:
    Master's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    Yes
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    25: $79,193-147,299
  • Job Code:
    AD032: Institutional Academic Planner II (Inst)

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Project Coordinator

Job Group: Administration
Job Subgroup: Project Management and Quality Improvement
Salary Range (Annual): 20: $51,955-96,637
Employee Category: Academic Staff
Job Code: AD035
  • Job Summary:
    Plans, analyzes, manages, coordinates, and tracks projects and quality improvement efforts for processes, procedures, and systems. Provides management consulting to improve organizational results.
  • Job Responsibilities:
    • Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations
    • Develops, enhances, and maintains operational standards and systems to support project teams
    • Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions
    • Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting
    • Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    20: $51,955-96,637
  • Job Code:
    AD035: Project Coordinator

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Innovation and Commercialization Specialist

Job Group: Administration
Job Subgroup: Project Management and Quality Improvement
Salary Range (Annual): 27: $95,824-178,232
Employee Category: Academic Staff
Job Code: AD036
  • Job Summary:
    Provides instruction, coaching, inspiration, and subject matter expertise to entrepreneurs, innovators, and project team members across a range of topics including technology management, value proposition, business model development, team formation, funding, and governance.
  • Job Responsibilities:
    • Provides instruction, coaching, inspiration, and subject matter expertise to faculty, staff, and students on a variety of topics including technology management, value proposition, and business model development, team formation, funding, and governance
    • Forms and manages networks of people and other resources to support campus leaders with policy and strategy development and to support innovators and entrepreneurs who are being helped and mentored
    • Creates functional plans, relationships, and connections that are instrumental in transforming the campus culture, improving access to resources and shepherding innovations and projects toward commercialization
    • Assists campus leaders and affiliated organizations in the development of strategies that further innovation and commercialization success in their specific segment
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    27: $95,824-178,232
  • Job Code:
    AD036: Innovation and Commercialization Specialist

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Administrative Assistant Director

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): Scaled (expand for details)
Employee Category: Academic Staff
Job Code: AD037
  • Job Summary:
    Assists with the planning and direction for the administrative operations of a division or business unit(s) of the institution to advance program goals and objectives.
  • Job Responsibilities:
    • Engages in strategic planning and policies to ensure the strategic direction supports the needs of stakeholders
    • Evaluates, designs, and implements operations to align with the strategic direction
    • Assists with the establishment of goals and priorities for the annual budget for all revenues and expenditures
    • Helps develop processes and procedures to improve the unit
    • Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
    • Ensures that related policies, procedures, and standards are maintained
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    Yes
  • Employee Category:
    Academic Staff
  • Scaled Job:
    Yes
  • Salary Range (Annual):
    • 23: $65,449-121,735
    • 22: $60,601-112,718 (B)
    • 22: $60,601-112,718 (C)
  • Job Code:
    • AD037: Administrative Assistant Director
    • AD053: Administrative Assistant Director (B)
    • AD062: Administrative Assistant Director (C)

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Institutional Policy Analyst I (Inst)

Job Group: Administration
Job Subgroup: Analysis and Reporting
Salary Range (Annual): 21: $56,112-104,368
Employee Category: Academic Staff
Job Code: AD038
  • Job Summary:
    Investigates, researches, gathers, analyzes, and summarizes institutional data in support of information and research needs for planning and policy-making decisions. Provides management information, data analyses, and policy reports to inform strategic planning, decision-making, and resource allocation at the institutional level. Provides advice to, and performance management support for executive leadership.
  • Job Responsibilities:
    • Provides analysis and consultation on a variety of administrative-related matters
    • Designs, collects, analyzes, and researches institutional data according to established procedures and regulations
    • Prepares and disseminates institutional statistical reports to institutional programs, working units, and leadership
    • Serves as liaison and primary contact to internal and external stakeholders for institutional reporting and compliance, external surveys, and institutional statistics and data
    • Participates in establishing guidelines and procedures to ensure adequacy, quality, and reliability of information sources to ensure information systems and databases manage, store, and retrieve institutional data according to established policies, procedures, and reporting regulations
  • Education:
    Master's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    Yes
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    21: $56,112-104,368
  • Job Code:
    AD038: Institutional Policy Analyst I (Inst)

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Institutional Policy Analyst II (Inst)

Job Group: Administration
Job Subgroup: Analysis and Reporting
Salary Range (Annual): 23: $65,449-121,735
Employee Category: Academic Staff
Job Code: AD039
  • Job Summary:
    Investigates, researches, gathers, analyzes, and summarizes institutional data in support of information and research needs for planning and policy-making decisions. Provides management information, data analyses, and policy reports to inform strategic planning, decision-making, and resource allocation at the institutional level. Provides advice to, and performance management support for executive leadership. May be a lead or resource for others in the unit.
  • Job Responsibilities:
    • Provides analysis and consultation on a variety of administrative-related matters. Applies subject matter knowledge to support institutional decisions and policymaking through research and fact-finding combined with an understanding of applicable business systems
    • Designs, collects, analyzes, and researches institutional data according to established procedures and regulations
    • Prepares and disseminates institutional statistical reports to institutional programs, working units, and leadership
    • Serves as liaison and primary contact to internal and external stakeholders for institutional reporting and compliance, external surveys, and institutional statistics and data
    • Participates in establishing guidelines and procedures to ensure adequacy, quality, and reliability of information sources to ensure information systems and databases manage, store, and retrieve institutional data according to established policies, procedures, and reporting regulations
    • Works on topics that are increasingly complex and on matters that have significant impact to institutional operations
  • Education:
    Master's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    Yes
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    23: $65,449-121,735
  • Job Code:
    AD039: Institutional Policy Analyst II (Inst)

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Institutional Policy Analyst III (Inst)

Job Group: Administration
Job Subgroup: Analysis and Reporting
Salary Range (Annual): 25: $79,193-147,299
Employee Category: Academic Staff
Job Code: AD040
  • Job Summary:
    Investigates, researches, gathers, analyzes, and summarizes institutional data in support of information and research needs for planning and policy-making decisions. Provides management information, data analyses, and policy reports to inform strategic planning, decision-making, and resource allocation at the institutional level. Provides advice to, and performance management support for executive leadership. May be a lead or resource for others in the unit.
  • Job Responsibilities:
    • Provides analysis and consultation on a variety of administrative-related matters. Applies expert level subject matter knowledge to support institutional decisions and policymaking through research and fact-finding combined with an understanding of applicable business systems
    • Designs, collects, analyzes, and researches institutional data according to established procedures and regulations
    • Prepares and disseminates institutional statistical reports to institutional programs, working units, and leadership
    • Serves as liaison and primary contact to internal and external stakeholders for institutional reporting and compliance, external surveys, and institutional statistics and data
    • Participates in establishing guidelines and procedures to ensure adequacy, quality, and reliability of information sources to ensure information systems and databases manage, store, and retrieve institutional data according to established policies, procedures, and reporting regulations
    • Works on topics that are increasingly complex and on matters that have significant impact to institutional operations
    • Directs and leads activities involved in promoting collaborative and productive relationships across the institution and external organizations
  • Education:
    Master's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    Yes
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    25: $79,193-147,299
  • Job Code:
    AD040: Institutional Policy Analyst III (Inst)

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Internal Consultant II (Inst)

Job Group: Administration
Job Subgroup: Project Management and Quality Improvement
Salary Range (Annual): 28: $110,197-204,967
Employee Category: Academic Staff
Job Code: AD042
  • Job Summary:
    Leads and directs consulting operations with stakeholders throughout the institution in support of addressing enterprise-wide priorities and solves complex problems while ensuring alignment with institutional goals.
  • Job Responsibilities:
    • Provides consultation, advice, and expertise to stakeholders to identify and solves enterprise-wide problems
    • Coaches and advises leaders on building organizational capacity and navigating change management
    • Conducts gap analyses and develops approaches, strategies, and structures for achieving desired outcomes
    • Designs and delivers meetings, retreats, and other engagements to assist clients in aligning enterprise-wide goals and resources
    • Conducts analysis in support of large projects and complex requests, utilizing independent judgment in selecting information for developing models for consideration
    • May supervise and/or direct lower level consultants
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    Yes
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    28: $110,197-204,967
  • Job Code:
    AD042: Internal Consultant II (Inst)

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Center Administrator

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): Scaled (expand for details)
Employee Category: Academic Staff
Job Code: AD044
  • Job Summary:
    Manages the day-to-day operations of a center or institute. Serves as the primary representative of the center or institute to stakeholders and/or external partners. Develops strategic plans, interacts with donors, supervises staff, determines space planning and information system needs; and develops and administers the unit budget in support of unit goals.
  • Job Responsibilities:
    • Directs strategic planning initiatives and establishes unit objectives to ensure appropriate use of financial, administrative, space, staffing resources, and alignment with the strategic plan. Obtains and validates data needed for strategic decision-making
    • Provides leadership and oversight of all staffing, compliance, information systems, and facility needs for the center or institute
    • Responsible for effective communication and marketing of unit center activities, philanthropic opportunities, community outreach, and accomplishments
    • Provides leadership in center philanthropic activities including donor interaction and coordination of stewardship and prospect development
    • Partners with Center Director and other senior leaders to advance the Center/Institute to a position of academic and professional distinction by fostering excellence in all programs and maintaining, supporting, and successfully renewing appropriate federal, state, and local designations and accreditations
    • Provides leadership and oversight in financial operations including developing and administering budgets and oversight of grants management, contracts, and other funds to ensure adherence to accounting practices and compliance with sponsor rules, regulations, and law
    • Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    Yes
  • Employee Category:
    Academic Staff
  • Scaled Job:
    Yes
  • Salary Range (Annual):
    • 24: $71,994-133,908
    • 23: $65,449-121,735 (B)
    • 23: $65,449-121,735 (C)
  • Job Code:
    • AD044: Center Administrator
    • AD055: Center Administrator (B)
    • AD064: Center Administrator (C)

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Sustainability Coordinator

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 24: $71,994-133,908
Employee Category: Academic Staff
Job Code: AD045
  • Job Summary:
    Manages and leads the unit's efforts to achieve its vision of instilling a culture of sustainability. Provides support to various unit initiatives and serves as a sustainability resource to staff, students, and the community.
  • Job Responsibilities:
    • Leads and implements unit sustainability initiatives that promote a culture of sustainability through awareness and behavior changes in students, staff, and the community
    • Evaluates sustainability projects, programs, and events, making adjustments and enhancements as necessary
    • Develops and maintains training and support materials that provide guidance to students and staff
    • Collaborates with campus and community partners to execute initiatives and to promote the unit sustainability program
    • Serves as a liaison to internal and external stakeholders to support various unit initiatives and serves as a resource to students, staff, and the community
    • May supervise and lead the work of student workers
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    24: $71,994-133,908
  • Job Code:
    AD045: Sustainability Coordinator

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Policy Specialist (Inst)

Job Group: Administration
Job Subgroup: Analysis and Reporting
Salary Range (Annual): 25: $79,193-147,299
Employee Category: Academic Staff
Job Code: AD046
  • Job Summary:
    Serves as a strategic consultant and subject matter expert in the area of policy development and policy management, and provides project oversight for projects and initiatives related to policy development and policy management.
  • Job Responsibilities:
    • Provides subject matter expertise in the development of draft policies and systems for developing, archiving, and distributing institution-wide policies
    • Serves as project owner for policy-related projects
    • Consults with policy owners and stakeholders to develop and draft policies, consults with stakeholders, and revises to address concerns identified during consultation
    • Serves as liaison to various policy management office(s) to ensure that policies are in compliance with System mandates and that current policies are published in institution and system-appropriate locations
    • Provides review of current policies and procedures
    • Leads and facilitates regular meetings with team leaders, provides briefings, and resolves any issues that may arise
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    Yes
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    25: $79,193-147,299
  • Job Code:
    AD046: Policy Specialist (Inst)

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Administrative Associate Director

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): Scaled (expand for details)
Employee Category: Academic Staff
Job Code: AD047
  • Job Summary:
    Assists with the planning and direction for multiple administrative operations of a division or large business unit(s) of the institution to advance program goals and objectives.
  • Job Responsibilities:
    • Engages in strategic planning and policies to ensure the strategic direction supports the needs of stakeholders
    • Evaluates, designs, and implements operations to align with the strategic direction
    • Establishes goals and priorities for the annual budget for all revenues and expenditures
    • Serves as the unit liaison to internal and external stakeholder groups providing organizational information and representing the interests of the unit
    • Ensures that policies, procedures, and standards are maintained and develops processes and procedures to improve the unit
    • Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    Yes
  • Employee Category:
    Academic Staff
  • Scaled Job:
    Yes
  • Salary Range (Annual):
    • 25: $79,193-147,299
    • 24: $71,994-133,908 (B)
    • 23: $65,449-121,735 (C)
  • Job Code:
    • AD047: Administrative Associate Director
    • AD056: Administrative Associate Director (B)
    • AD065: Administrative Associate Director (C)

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Department Administrator I

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 24: $71,994-133,908
Employee Category: Academic Staff
Job Code: AD052
  • Job Summary:
    Leads and performs activities that ensure that education and research programs are delivered effectively, efficiently, and securely. Supports, plans, organizes, directs, evaluates, and improves operations, education programs, research programs, and information systems. Performs administration, regulatory compliance, and operational services. Serves as the designee of and reports directly to the Department Chair providing leadership for the management team and is responsible for the administration of the Department's research, teaching, and service programs. Acts independently on behalf of the Chair serving as the primary representative of the department to stakeholders defined as chair, faculty, staff, school, campus, and external (federal, state and external granting agencies). Criteria for use of this title series is determined at the UW institutional level. Please consult with your UW HR Department for additional information.
  • Job Responsibilities:
    • Provides leadership for the strategic and short-term planning processes, as well as obtaining and validating data needed for strategic decision-making
    • Provides leadership, guidance, and management of the department's research, teaching and service programs, and staff to ensure efficient and effective operations
    • Provides leadership and oversight of training programs
    • Provides leadership and administrative oversight of basic and translational research programs including staffing, compliance, fiscal, information technology (IT), and facility needs
    • Provides leadership in developing and administering budgets. Oversees financial operations including grants, contract, and other funds to ensure adherence to prudent and generally accepted accounting practices, and compliance with Federal, State, university, and sponsor rules, regulations, laws and bylaws
    • Provides leadership for faculty recruitment, evaluation, development, and promotion processes
    • Provides oversight and management of office and research space on and off campus, department information systems, and regional network development
    • Responsible for communication and marketing of department activities, accomplishments, and department philanthropic activities including meeting with and engaging potential donors
    • Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
  • Education:
    Master's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    Yes
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    24: $71,994-133,908
  • Job Code:
    AD052: Department Administrator I

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Project Portfolio Manager (Inst)

Job Group: Administration
Job Subgroup: Project Management and Quality Improvement
Salary Range (Annual): 28: $110,197-204,967
Employee Category: Academic Staff
Job Code: AD070
  • Job Summary:
    Works with senior management to establish a portfolio that increases business value, builds synergies among projects, makes the best use of limited resources, and aligns projects with the defined strategic direction and goals. Identifies and manages risks, monitors and controls portfolio budgets, effectively manages relationships, and establishes project reporting requirements.
  • Job Responsibilities:
    • Monitors lifecycles for a varied portfolio of projects, tracks progress, identifies risks, recommends improvements, and collaborates to implement changes
    • Assists in the development of strategic planning initiatives and unit objectives to ensure appropriate use of financial, administrative, and staffing resources, in alignment with the strategic plan
    • Manages and evaluates portfolio budget and objectives in collaboration with key stakeholders and leadership
    • Prepares and disseminates portfolio reports according to established policies and procedures
    • Develops, implements, and directs operating policies and procedures to comply with regulations, institutional policies, and unit objectives and facilitates project requests
    • Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    Yes
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    Yes
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    28: $110,197-204,967
  • Job Code:
    AD070: Project Portfolio Manager (Inst)

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Project Program Manager (Inst)

Job Group: Administration
Job Subgroup: Project Management and Quality Improvement
Salary Range (Annual): 27: $95,824-178,232
Employee Category: Academic Staff
Job Code: AD071
  • Job Summary:
    Coordinates management of multiple related projects and/or ongoing operations at the institutional level, which are directed toward a common objective. Monitors the cost, schedule, and performance of component projects and operations while working to ensure the ultimate success of the program.
  • Job Responsibilities:
    • Creates a program plan and structure, monitors progress and performance against the program plan, and identifies, resolves, or escalates program risks and issues
    • Leads and manages efforts to determine and coordinate the sharing of resources among component projects to the overall benefit of the program
    • Manages the activities of outside contractors and vendors to ensure they are integrated into the program and that the organization receives satisfactory standards of service
    • Facilitates the estimation of program costs, resources, and time required to complete the overall program, monitors activities and budgets, directs and leads component project manager activities for consistency and alignment, and works with program leadership to ensure these targets are met. Follows established change control processes if targets can no longer be met
    • Prepares regular reports to communicate the status of the program within and beyond the program team, communicates program goals, risks, and status with program executive level, program sponsors, and stakeholders, and develops and uses appropriate dashboards, measures, and reporting tools
    • Sets priorities, allocates tasks, and collaborates with project staff to meet program targets and milestones. Manages the change control process and acts as the mid-level decision making authority
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    Yes
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    27: $95,824-178,232
  • Job Code:
    AD071: Project Program Manager (Inst)

Knowledges and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

Did you find what you need?